Policy and Privacy Statements
This page contains the following policies and statements for aspects of church life.
Safeguarding - Children and Young People
Addlestone Baptist Church (referred to as “the church” in the Policy Statement) The vision of the church is to reflect the love of God to the People of Addlestone. In fulfilling this vision the church has a programme of activities with children and young people.
The church recognises its responsibilities for the safeguarding of all children and young people under the age of 18 (regardless of gender, ethnicity or ability) as set out in The Children Act 1989 and 2004, Safe from Harm (HM Government 1994) and Working Together to Safeguard Children (HM Government 2010)
As members of this church we commit ourselves to the nurturing, protection and safeguarding of all children and young people associated with the church and will pray for them regularly.
In pursuit of this we commit ourselves to the following policies and to the development of procedures to ensure their implementation.
Prevention and reporting of abuse
It is the duty of each church member and each member of the wider church family to prevent the physical, sexual and emotional abuse of children and young people and the duty of all to respond to concerns about the well-being of children and young people and to report any child abuse disclosed, discovered or suspected. The church will fully co-operate with any statutory investigation into any suspected abuse linked with the church.
Safe recruitment, support and supervision of workers
The church will exercise proper care in the selection and appointment of those working with children and young people, whether paid or voluntary. All workers will be provided with appropriate training, support and supervision to promote the safeguarding of children.
Respecting children and young people
The church will adopt a code of behaviour for all who are appointed to work with children and young people so that all children and young people are shown the respect that is due to them.
Safe working practices
The church is committed to providing a safe environment for activities with children and young people and will adopt ways of working with children and young people that promote their safety and well-being.
A safe community
The church is committed to the prevention of bullying of children and young people. The church will seek to ensure that the behaviour of any who may pose a risk to children and young people in the community of the church is managed appropriately.
The church has appointed Mr B Channell as the Safeguarding Trustee to:
oversee and monitor implementation of the policy and procedures on behalf of the church’s charity trustees.
The church has appointed TBA as the Designated Person for Safeguarding to:
advise the church on any matters related to the safeguarding of children and young people;
take the appropriate action when abuse is disclosed, discovered or suspected.
Policy and procedures
A copy of the policy statement will be displayed permanently on the notice board in the main hall.
Each worker with children and young people whether paid or voluntary will be given a full copy of the policy and procedures and will be required to follow them.
A full copy of the policy and procedures will be made available on request to any member of the church, the parents or carers of any child or young person from the church or any other person associated with the church.
The policy and procedures will be monitored and reviewed at least annual.
The policy statement will be read annually at the church meeting in March together with a report on the outcome of the annual review.
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Safeguarding - Vulnerable Adults Policy
This statement was originally adopted at a church meeting held on 26 September 2006, and reviewed and re-affirmed at the AGM in March 2018.
It will be presented each year to a church meeting held in the month of March where progress in carrying it out will be monitored.
As members of this church we commit ourselves to the safeguarding of vulnerable adults and ensuring their well-being in the life of this church.
It is the responsibility of each of us to prevent the physical, emotional, sexual, financial and spiritual abuse of vulnerable adults and to report any such abuse that we discover or suspect.
We undertake to exercise proper care in the appointment and selection of those who will work with vulnerable adults.
The church is committed to supporting, resourcing and training those who undertake this work.
The church adopts the guidelines of the Baptist Union of Great Britain published in Safe to Belong.
Each person who works with vulnerable adults will agree to abide by these recommendations and the guidelines established by this church.
This church appoints Lucy Wang to represent the concerns and views of vulnerable adults at our meetings and to outside bodies.
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Under Data Protection legislation the church Charity Trustees of Addlestone Baptist Church (ABC) are the Data Controller and can be contacted by ringing 01932 820709 or emailing: firstname.lastname@example.org
We are collecting this information to enable the church to keep in touch with you and provide pastoral support as appropriate.
Data Protection legislation allows us to process this information as we regard it as being in the church’s legitimate interest.
Your name and contact details will be entered into our church database which is held on the church office computer, minister’s laptop and mobile phone, all are password protected and accessed only by the Minister, Church Secretary and Church Treasurer. If you are members your names and details of your membership will be entered into our membership roll which is held on the Church Secretary’s computer, and is password protected and accessed only by the Church Secretary. Your contact details will be removed from the database once you are no longer a member of or connected to the church – unless you ask to remain as one of our “church friends”.
If you serve Addlestone Baptist Church as a member of staff or in a key role then we will pass on your name and contact details to the Baptist Union of Great Britain and/or South Eastern Baptist Association (of which we are members) to enable them to send you information relevant to your role. We will always ensure you are aware of what information is being shared with themand you will be able to decide which contact details are shared.
To enable us to provide adequate pastoral support to you and your family, the Minister or one of the Leadership may record information which may be regarded as sensitive. This information will be stored on the church computer (in password protected documents) or locked securely in the church office or the minister’s home, passwords or keys will only be available to the Minister or Leadership. This information will NOT be disclosed to anyone else without your consent.
You have the right to ask to see any information we hold about you (including the pastoral support information) by submitting a ‘Subject Access Request’ to the Church Secretary. You also have the right to ask for information which you believe to be incorrect to be rectified.
If you are concerned about the way your information is being handled please speak to our Data Protection Trustee. If you are still unhappy you have the right to complain to the Information Commissioners Office.
COVID-19 - Privacy statement
Addlestone Baptist Church Privacy Notice for collecting contact information from church attendees.
This privacy notice is an addendum to Addlestone Baptist Church’s main privacy statement and notices. The Charity Trustees of Addlestone Baptist Church (as Data Controller)* can be contacted by ringing 01932 820709 or emailing email@example.com
We are collecting your name and contact details in order to fulfil our responsibility to provide a safe environment in which those attending Addlestone Baptist Church can pray and worship during this COVID-19 recovery phase. We will only use this information to contact you in the event that we believe you may have come into contact with a suspected case of COVID-19 at Addlestone Baptist Church and it may be necessary to share your details with NHS Test and Trace if they are requested for contact tracing and the investigation of local outbreaks. Your name and contact details will temporarily be securely stored in the church office. They will be retained for a period of 21 days in line with government guidance and then disposed of within the following 7 days.
Please inform Addlestone Baptist Church as soon as possible if you test positive for coronavirus or develop any of the following COVID-19 symptoms:
A high temperature
A new, continuous cough
A loss or change to your sense of smell or taste
Data that is collected in a place of worship and might subsequently be shared is considered to be special category data, and therefore we need your consent to record, store and to share your contact details with NHS Test and Trace if necessary. By providing your data you are consenting to it being used in line with this privacy statement. You are free to refuse or withdraw your consent at any time. In the event you do not wish to provide your contact details you will still be able access Addlestone Baptist Church.
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